Businesses and organizations rely heavily on printed materials for communication and marketing purposes. From brochures to business cards, printed documents remain a crucial aspect of business operations. However, printing errors can be costly leading to wasted time money and resources. Therefore, it is crucial to prepare and submit documents for printing and management services properly. Following these Printing services guidelines will ensure that your printed materials are error-free and meet your business’s standards.
Choose the right file format
Choosing the right file format is the first step in preparing documents for printing. The most commonly used file formats for printing include PDF, TIFF and JPEG. PDFs are the preferred file format for printing because they maintain their quality and formatting regardless of the device used to open them while TIFFs are ideal for images with transparent backgrounds and JPEGs are best suited for photographs.
Set the document size and resolution
The document size and resolution are critical aspects of printing. The document size should match the desired final size of the printed document while setting the resolution to at least 300 dots per inch (dpi) to ensure high-quality printing.
Check for errors
Before submitting a document for printing it is essential to check for errors such as typos grammatical mistakes and formatting issues can be costly leading to reprinting and wasted resources. Therefore, it is crucial to proofread the document thoroughly and ensure that all formatting is correct.
Embed fonts and images
Fonts and images can cause printing errors if they are not properly embedded in the document so it is essential to embed all fonts and images in the document to ensure that they print correctly. This can be done by selecting the “embed fonts” option in the print dialog box.
Choose the right paper and finish
The type of paper and finish chosen for printing can significantly impact the final product’s appearance. It is crucial that the printing services choose the right paper weight and finish that matches the document’s purpose and design Glossy paper is ideal for photographs while matte paper is ideal for documents with text.
Submit the document
After preparing the document for printing the final step is to submit it to the printing and management service. When submitting the document, it is essential to provide clear instructions and specifications to ensure that the document is printed according to your requirements.
